Building Use and Rentals

 

Guidelines for Renting Space at St. James

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St. James Church is happy to make meeting and event space available to the community when the parish is not using the space. The Church offers a large, airy meeting and reception area; a smaller meeting space with a library atmosphere; and a practical meeting space for group sessions. The entire Church building can provide an excellent venue for all-day meetings that need breakout spaces.  We also have a professional kitchen that may be used for preparing and setting out food for events. 

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The fees St. James Church charges help defray operating costs such as heat and electricity, and help fund the purchase and maintenance of meeting equipment and furniture. We are happy to discuss your needs and give you a tour of the facilities.  Please use the links provided below to view our procedures for renters, hold harmless agreement, and short-term rental contract with fee schedule.





A Green Experience​

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Booking space at St. James means you will be entering a green community that recycles and minimizes waste in as many of its activities as possible. The Episcopal Diocese of Vermont has an active earth stewardship agenda, of which St. James is a part. This stewardship extends to the use of recyclable materials, minimal use of disposable items, and energy efficiency practices.



 

Process for Reserving a Room

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If you are looking for a long-term rental space (over 90 days) please contact our administrator at office@stjamesvt.org.  If you are looking for a short-term rental (at least 2 hours and up to 90 days) the first step is to complete the Short-Term Rental Request Form below. Please return the form at least 21 days in advance of the requested date of use so that we can determine the availability of the space, discuss your needs, invite you to tour the facilities if you are unfamiliar with them, and complete the approval process. 





Deposit

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Due within one week of acceptance of the rental contract:  Damage deposit + 50% of rental fee and signed Hold Harmless Agreement.        
Due one week before the event:  Balance of the rental fee.
 

Damage deposits will be returned if the space has been left in the condition it was found.

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Scheduling Conflicts

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Should unexpected scheduling conflicts arise, St. James will be in touch with you immediately to make necessary adjustments. St. James space is typically granted on a first-come, first-served basis, and scheduling conflicts are rare.

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​Cancellation Policy

​St. James Church recognizes that circumstances change. If you need to cancel your request, this is what you can expect:

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• ​Cancellation 8 days or more before the event, the damage deposit and 90% of the rental fee will be refunded (10% of the fee cover our administrative costs).​

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• Cancellation 7 days or less before the event, the damage deposit and 50% of the rental fee will be refunded.

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Granting Permission

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The Rector has the sole authority to grant permission to groups for the use of the Parish space. The Rector may delegate this authority to a Building Committee if he or she desires.  St. James Church is a house of worship. To use the traditional worship space (sanctuary) itself requires the express permission of the Rector.